Privacy
Privacy Policy
How we collect, use and protect your personal data.
Who we are
The European Strategy Institute ASBL (ESI) is a Brussels-based think tank and strategic dialogue platform. We act as a data controller for the personal data processed through our website.
What data we collect
Depending on how you interact with our website, we may collect: your name, email address, organisation, job title, and other information you provide in forms (e.g. event registration, membership enquiries, career applications), as well as certain technical data (e.g. IP address, browser information via cookies).
How and why we use your data
We use your personal data for the following purposes and on the following legal bases:
| When you… | We use your data to… | Legal basis |
|---|---|---|
| Contact us | Respond to your enquiry | Legitimate interest (pre-contractual steps) |
| Subscribe to our updates | Send you our newsletter and relevant communications | Consent |
| Register for an event | Manage your participation and event communication | Contract / Legitimate interest (depending on the event) |
| Get in touch about membership or partnership | Discuss potential cooperation | Legitimate interest (pre-contractual steps) |
| Apply for a role | Manage recruitment process | Legitimate interest (or consent, where required) |
Who we share data with
We may share your data with trusted third parties who support our activities, including: IT and website providers, newsletter and CRM providers, event management platforms, venue and logistics partners, professional advisors (e.g. legal, financial) and, where required, public authorities. These parties process data only on our behalf and under appropriate safeguards.
How long we keep your data
We keep your personal data only for as long as necessary for each purpose. Typical retention periods are: enquiries (up to 3 years), newsletter (subscribed until you unsubscribe), event registrations (up to 3 years), membership and partnership contacts (as long as relevant, typically up to 5 years), recruitment data (up to 2 years), and financial records (as required by law).
Your rights
You have the right to access your personal data, request its correction or erasure, restrict processing, object to processing and, where applicable, request data portability. You can also withdraw your consent at any time. To exercise your rights, please contact us at privacy@esi-eu.com.
Contact & complaints
If you have any questions about this Privacy Policy or how we process your data, please contact us at privacy@esi-eu.com. .
You also have the right to lodge a complaint with the Belgian Data Protection Authority: Gegevensbeschermingsautoriteit (GBA).
The registered office, enterprise number and downloadable PDF above are placeholders. Final legal details and the published policy document must be confirmed before this prototype goes live.
